The advantages of digital asset management systems in diplomatic missions

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One of the functions of diplomatic missions, particularly consulates and embassies, is to issue visas, passports, and other travel documents. With most countries having hundreds of diplomatic outposts all over the world, the ability to store, index, and retrieve digital media in a timely, and secure, manner is imperative.

Digital asset management (DAM) is a proposed solution for the media asset storage needs of diplomatic missions. DAM systems are designed to facilitate storage, cataloging, indexing, retrieval, and distribution of digital assets. Some examples of digital assets are documents, photos, videos, and audio clips---any form of media that has been converted into electronic form. DAM systems are often utilized in diplomatic missions for administrative and management tasks because of the following advantages:

Security

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Diplomatic missions handle documents that require the utmost in protection in security. DAM systems have multiple protections in place to prevent file loss or misuse. One example is Cox & Kings Global Services, a specialist business outsourcing agency, which utilizes a DAM system that involves electronically scanning documents and adding identifiers for quick retrieval, while ensuring security in storage and data transfer through an administrative rights management model.

Easy access to files

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DAM systems hosted on the Cloud can be accessed from the Web anywhere and anytime. On the other hand, assets stored in on-premise DAM systems with local servers can only be accessed onsite, but these systems provide greater security and protection than those hosted solely on the Cloud. Hybrid DAM systems, or using Cloud systems for some asset management purposes and on-premise for others, wherein data are stored on-site but can be distributed through the Cloud, are a viable option for some diplomatic missions.

Reduced costs

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As opposed to hiring an in-house asset management team, purchasing multiple types of software, paying for licenses, and constructing and manning a data storage silo, outsourcing asset management to trusted third party providers help lower costs while ensuring that a diplomatic mission's needs are met.

In addition, DAM systems ensure speedy delivery of documents for a positive end user experience.

With more than 300 diplomatic outposts in 177 countries, the United States stands to benefit from a widespread implementation of DAM systems as a storage, retrieval, and distribution method for diplomatic missions.

Like this CKGS Facebook page for discussions on DAM systems and their benefits.

Cox and Kings Global Services USA LLC.

Since the beginning of the year, you’ve done all your planning for your trip to India and have made all the necessary sacrifices just to ensure that your travel plans see fruition. You have also saved up for the vacation – putting in extra hours at work and avoiding the biggest sales events even though you really wanted that new Ludlow suit. You have everything you need for your travel. Right?

If you’re going to India for an official business trip, or for some well-deserved rest and recreation, then a trip to a nearby Cox & Kings Global Services (CKGS) Application Centers is a must to apply for an Indian Visa. It should be noted that the Embassy of India and its consulates in the U.S. do not recognize other agencies for visa applications.

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For some individuals, personally applying for a visa poses no trouble at all for they live a short distance away from the application center. Going to the center may also be worthwhile as you can ask for clarifications regarding the application process, use the photo booth for the required ID pictures, and print or photocopy the documents you need to submit with your application.

However, commuting to the center could also mean additional costs and a few hours off your time. Thus, if you don’t have a lot of time to spare or if you’re simply looking for a more efficient way to handle you visa application then you can rely on the courier service offered by CKGS through FedEx.

The $30 fee that you have to pay for the service is minimal compared to the costs you’ll incur when you travel the center, which includes gas, toll, and parking fees. The courier service comes with the assurance that you will get the visa and passport back in seven working days from the date that your application lands in the CKGS office in New York granted that the documents you’ve submitted are all in order as mandated on the website. The granting of the visa, however, remains as the prerogative of the Indian consulate.